Power BI comes with multiple licensing model
- Power BI Pro
- Power BI Premium
- Power BI Embedded
- Power BI Free
In this post we will cover Power BI Pro and Power BI Premium licensing model.
Which licensing model to go with is determined by following three factors:
- Number of users (creators, viewers, occasional viewers)
- Features required
The first two factors are the most critical in deciding the licensing model.
It’s a choice between multiple Pro licenses or multiple Premium licenses.
A Power BI Pro is a per user license currently costing around $10 per user per month, while Power BI Premium is a capacity license currently costing around $5000 per capacity node per month.
Yes, the cost difference is huge. But, wait, there are lots of things hidden in that $5000.
- Power BI Premium is a capacity license. It can support 450 users report viewing needs (see example below)
- Power BI Premium is for content consumption rather than content creation
- Large number of external readers (out of org users with no Power BI license)
- AI, Paginated reports, XMLA read/write and many other features
What does that mean?
If you want to create, author and publish reports, you definitely need Power BI Pro licenses. You cannot go away with that. Whether to go with Power BI Premium or not, it depends.
Say, if you have 500 users in your org and out of 500 users
- 50 users will be creating content
- 200 users will be frequently accessing the content
- 250 users will be occasionally accessing the content
Then, you require
- 50 Power BI Pro licenses
- 1 Premium capacity node
With the premium capacity node we can serve the “consumption” needs for 450 users.
How did we come up with that conclusion? A simple Power BI Premium calculator is available to help us decide number of licenses (link below).
But, say your org has 100 users with 50 creating content and 50 viewing, it’s recommended to go with 100 Pro licenses (total cost $1000 per month) than a premium capacity node unless you need additional features like AI, external readers etc.
Power BI Premium vs Power BI Pro – Which licensing model should I choose? The answer is here!Tweet
If you are still not sure of the licensing model or worst, if you are not sure if Power BI is fit for your organization’s BI needs then you may request a free consultation.
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Or, fill up this form and we will get back to you with time slots within 12-24 business hours.
Power BI Premium Calculator: https://powerbi.microsoft.com/en-us/calculator/
Power BI premium also comes with additional feature sets including AI, Incremental refresh, Power BI Report Server, Paginated (SSRS types) reports, XMLA read/write and others – or better to say Enterprise features.
If you need a quick comparison between Power BI Pro and Power BI Premium feature sets, please check this table provided by Microsoft. (Click the image to view the entire table)